Payment Integration
LawPay Payments Synced
to QuickBooks Automatically
LawPay processes your client payments. QuickBooks tracks your money. Right now someone is entering payment data in both places. We connect them so trust and operating transactions sync to the right accounts without manual entry.
Get LawPay and QuickBooks ConnectedThe Problem
LawPay Payments Don't Land in QuickBooks on Their Own
LawPay is the dominant payment processor for law firms because it handles trust and operating account compliance. Your clients pay through LawPay. The money hits your bank accounts. But QuickBooks doesn't know about it until someone enters the data manually.
Your bookkeeper downloads LawPay reports, figures out which payments go to trust vs operating, matches them to invoices, and enters them in QuickBooks. For firms processing 20-50+ payments a month, this is hours of work that creates opportunities for errors.
Trust accounting errors are the kind of problem that can trigger bar complaints. Getting trust and operating deposits mixed up in your books isn't just an accounting issue — it's a compliance risk.
Manual LawPay-to-QuickBooks pain points:
What Syncs
How the Integration Works
Every LawPay transaction mapped to the correct account in QuickBooks. Trust stays separate from operating.
Trust Deposits
Client retainer payments processed through LawPay's trust account are mapped to your IOLTA trust liability account in QuickBooks.
Operating Payments
Earned fee payments processed through LawPay's operating account are recorded as revenue in QuickBooks against the correct invoice.
Trust-to-Operating Transfers
When retainer funds are earned and moved from trust to operating, both accounts in QuickBooks are updated to reflect the transfer.
Processing Fees
LawPay processing fees recorded as expenses in QuickBooks. Tracked per transaction so you know exactly what you're paying.
Client Matching
Payments matched to the correct client and invoice in QuickBooks. No manual lookup to figure out which client payment goes where.
Bank Reconciliation
Individual transactions in QuickBooks match to bank statement deposits, making reconciliation straightforward instead of a batch-matching puzzle.
The Full Picture
LawPay Is One Piece of the Billing Pipeline
LawPay handles payments. Your PM system handles invoicing. QuickBooks handles accounting. We connect all three.
Need the full billing pipeline? See our legal billing integration services →
Accounting Platforms
QuickBooks and Xero Both Supported
QuickBooks Online
The dominant accounting platform for law firms. Most legal bookkeepers know it. If you're already on QuickBooks, we connect LawPay to it.
Xero
Cleaner API, smoother integration development. If you're open to either platform or already on Xero, we connect LawPay to it with the same trust/operating separation.
The Big Picture
How It All Connects
FAQ
Common Questions About LawPay + QuickBooks Integration
What syncs between LawPay and QuickBooks?
Trust deposits, operating payments, trust-to-operating transfers, processing fees, and client matching. Every transaction mapped to the correct account.
Does this work with Xero?
Yes. We build LawPay integrations for both QuickBooks Online and Xero. Same data flow, same trust/operating separation.
What about the practice management side?
This integration handles LawPay to accounting. If you also need PM-to-accounting billing sync, we build that too. The full pipeline connects PM, LawPay, and QuickBooks/Xero.
Doesn't LawPay already integrate with QuickBooks?
LawPay has some native features, but firms often hit gaps with trust account mapping, fee handling, or chart of accounts specifics. Custom integration addresses those gaps.
How long does setup take?
LawPay-to-QuickBooks integration takes 2-3 weeks. If adding PM billing sync, add 2-3 more weeks for the full pipeline.
Are Your LawPay Payments Making It to QuickBooks?
Tell us about your current payment and accounting workflow. We'll show you what can be automated.
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